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We have a dedicated support team that monitor the email address. As soon as we receive an email, it is automatically assigned to one of our staff who will assist you with your request, or point you to the correct section of the documentation. In general, our support staff do not log into your system to resolve queries, since the data in your TaskFlow belongs to you. We offer guidance on where you may struggle. If we notice many support requests from a specific client, we offer extra training hours at our standard training rate.

Business Hours

Emergencies can be reported to your account manager directly. All other queries should be directed to

Monday08:00 - 17:00
Tuesday08:00 - 17:00
Wednesday08:00 - 17:00
Thursday08:00 - 17:00
Friday08:00 - 17:00
Public Holidays--

Response Times

Depending on the severity of the request we receive, there are different timelines to resolution of the issue. Unless we have a separate agreement with the client, our response times to issues are as listed in the table below.

Request LevelDescriptionResponse TimeResolution Time
  • The entire system is offline / unreachable / unusable
  • An essential part of the system is unusable in such a way that no one using the system can continue their day-to-day work
  • No workaround can be put in place and normal business operations cannot continue
2 hours12 hours
  • An essential part of the system is not functioning correctly and causes high irritation to most users
  • Normal business operations can continue since there is a workaround that can be put in place
2 hours48 hours
  • Requests for a new feature
  • Modifications to existing features
  • Bugs from the previous levels where workarounds were put in place, but a permanent solution still needs to be developed
24 hoursDepends on complexity of the development
Support / Training
  • Day-to-day queries and questions on using the system
  • Requests for extra training or an explanation on a part of the system
24 hoursDepends on the complexity of the question or query

*Please read the "Requesting Configurations" and "Requesting Custom Developments" section for clarity on requesting developments

Submitting Issues

When submitting issues to, please remember to:

  • Include your name and contact number
  • Include your company name
  • Include your TaskFlow URL
  • Be as descriptive as possible, including all the relevant information, such as where you clicked, what you were doing before the issue occurred
  • Log one issue for one problem; do not mention multiple problems in one issue or log many issues for one problem

If you have questions rather than issues, please read through our online documentation first, and be sure to go through our FAQs page, before logging issues. Additional training may be requested by sending an email to

Client Error

The following screen will pop up in case something unexpected happens in TaskFlow. It will automatically send a crash report to the TaskFlow support team containing valuable information about the incident such as the user that was logged in, the screen they were viewing and the full code traceback.

This screen may pop up for a number of reasons but the most common reasons is incorrect configurations in search domains, custom filters or automated actions. You can click on the "Show Traceback" button and scroll to the bottom of the message to better understand the reason for the error.

Requesting Configurations

TaskFlow is highly configurable and we have set of configuration tasks that we can perform if and when clients request it. Configuration is charged per hour and the hourly rate is stipulated in your SaaS agreement with TaskFlow. The most common configuration tasks we do on a daily basis are listed below:

  • Add/Amend list/form/kanban/graph/pivot view
  • Add/Amend search filters/group by/favourite
  • Add/Amend database model
  • Add/Amend email template
  • Add/Amend SMS template
  • Add/Amend PDF report
  • Add/Amend automated action
  • Add/Amend server action
  • Add/Amend scheduled action
  • Add/Amend dashboard item
  • Add/Amend security rules
  • Add/Amend menu items

For more information about how we configure TaskFlow, please contact us.

Requesting Custom Developments

We work closely with existing customers and are always open to listen to ideas on new features or improvements to existing features. We do, however, not guarantee that we will build new features and there are many reasons for not doing so:

  • We may choose to use our resources to build other, higher priority features
  • The feature may make sense for the future, but not for right now
  • The feature may not make sense for all of our other clients
  • The development cost versus the value added may be of too little benefit
  • The cost of developing the feature may be low, but the future cost of supporting it too high

New features can most of the time be configured rather than developed. Configuration has many advantages:

  • The configuration can happen quickly and at a low cost
  • The configuration can be exactly tailored to your business need
  • The configuration can happen while we sit face-to-face with you and discuss the solutions
  • The configuration is stored in the database which means the data belongs to you
  • The configuration will only be stored on your database which means your competitors will not benefit from it

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